Chapter 13 · 13.6
Switching from Microsoft 365 to WebOké: files, documents, mail and calendar
Switching from Microsoft 365 (formerly Office 365) to WebOké? Then you're moving more than just files. This table shows where each part ends up in WebOké and how to transfer it.
| In Microsoft 365 | In WebOké | How to transfer it |
|---|---|---|
| OneDrive | Files in your WebOké Nextcloud | With Data migration in Nextcloud. See Transferring OneDrive with Data Migration. |
| Word, Excel and PowerPoint | Euro-Office in your Nextcloud (with an Office licence) | Your files stay docx, xlsx and pptx and simply open in Euro-Office. See the Euro-Office manual and Assigning and ordering extra Office licences. |
| Outlook mail | A mail package from WebOké, readable in Outlook, on your phone or in Nextcloud Mail | You move your mail using the mail package, not with Nextcloud. For how to add your mailbox in Nextcloud, see Adding your mailbox to the Email app. |
| Outlook calendar and contacts | Calendar and Contacts in your Nextcloud | With Data migration, together with OneDrive (Transferring OneDrive with Data Migration), or with ics and vCard files (Moving your calendar and contacts from Google, iCloud or Outlook (ics and vCard)). |
| Keep using Outlook on your computer | Outlook with your Nextcloud calendar | With the CalDav Synchronizer add-in. See Calendar in Outlook with CalDav Synchronizer and Outlook and Nextcloud calendar side by side. |
| Teams (chat and meetings) | Talk in your Nextcloud (with packages that include Office) | Conversations don't transfer; you start again in Talk. See What is Talk and who has it?. |
| Files in Teams and SharePoint | A shared folder or team folder in your Nextcloud | Download the files and put them in a shared folder, or synchronise them with the desktop app. See Creating teams and sharing a folder with your whole team and Team folders: a shared folder that belongs to the team. |
| Forms | Forms in your Nextcloud (with packages that include Office) | You recreate your forms. See Creating and sharing forms and surveys, and viewing the responses. |
A handy order to follow
- Create the users in My WebOké and give an Office licence to anyone who needs one (Creating, editing, disabling and deleting users, Assigning and ordering extra Office licences).
- Have everyone transfer their OneDrive, calendar and contacts with Data migration (Transferring OneDrive with Data Migration).
- Put shared files in shared folders or a team folder.
- Move the mail using your mail package.
- Install the desktop app and the apps on your phones (Installing Nextcloud Files on Windows, Which apps do you need on your phone and tablet?).
- Only cancel Microsoft 365 once everything is set up correctly.
Tip: would you rather work in a program on your computer than in the browser? You can with Nextcloud Office as a program on your computer. See the Euro-Office manual: Euro-Office as a program on your computer.